Author Archives: Amanda Hansen

INTERIOR DESIGNER AND OCCUPANCY PLANNER | City of Portland

Interior Designer and Occupancy Planner (Analyst II – CPPW)
City of Portland
Salary: $94,390.40 – $122,636.80 Annually
Job Type: Regular
Job Number: 2024-00437
Location: 1120 SW 5th Ave, OR
Bureau: OMF-Office of the Chief Administrative Officer
Closing: 4/29/2024 11:59 PM Pacific

The Position
Job Appointment: Regular, full-time
Work Schedule: Monday – Friday, 8 am-5 pm. An alternate schedule may be available after probation.
Work Location: In person (office/field location(s)) during the probationary period. In-person work is to be conducted at The Portland Building, 1120 SW 5th Avenue, Portland, OR 97204. Hybrid work schedule available after probationary period. Remote work must be performed within Oregon or Washington. For more information, click https://www.portland.gov/policies/human-resources-administrative-rules/employee-behavior-expectations/hrar-4045-employee#toc-geographic-work-location.
Benefits: Please check our benefits tab for an overview of the benefits for this position.
Language Pay Premium Eligible: This position is or may be eligible for https://www.portland.gov/bhr/class-comp/language-pay-differential-overview for qualifying employees.

Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view current labor agreements, please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements.

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a cover letter and resume.

Position Summary
Our Interior Designer & Occupancy Planner plays a key technical role for the Facilities’ Moves, Additions, and Construction team. At a high level, the position’s responsibilities include occupancy planning through supporting our bureau tenants as they reimagine how to better use bureau and shared spaces. The position is responsible for developing project scope and space plans for our City workspaces as bureaus change their physical footprints, culminating in programming, planning, and creating space and design documents. The position is responsible for move coordination of small, medium, and large bureau moves within City-owned or leased spaces and managing small projects through construction and/or installation completion. The Interior Designer & Occupancy Planner also has the responsibility of developing and maintaining Facilities’ interior design and furniture standards and updating as-built base record drawings and BOMA (Building Owners & Managers Association) drawings and liaising with BOMA consultants to ensure OMF’s facility drawings and square footage calculations are accurate for rent calculations.

As an Interior Designer & Occupancy Planner, you will:
• Collaborate with and support our bureau tenants in reimagining how to better utilize bureau spaces (primarily office spaces, with occasional light commercial and industrial spaces) through occupancy planning, working closely with bureau customers, the City’s Financial Analysts, Technology, and Security staff.
• Develop project scope and design interior workspaces consistent and compliant with code and facilities standards.
• Utilize CAD in space planning and design for permitting and construction documents and/or handoff programming and concept designs (medium to large scale projects) to construction project managers for further development and completion.
• Coordinate small, medium, and large bureau moves within City-owned or leased office spaces working collaboratively with bureau customers, and the City’s Technology staff.
• Manage contract and move furniture vendors and contractors to ensure successful completion of moves.
• Lead small projects through construction and/or installation.
• Create and maintain technical standards and specifications such as OMF’s furniture standards and interior design standards.
• Be the point of contact for Bureau of Human Resources ADA accommodation requests.
• Verify existing field conditions within the OMF buildings portfolio.
• Distribute as-builts and square footage calculations as needed.
• Understand BOMA drawings and liaise with BOMA consultants to ensure OMF facility drawings and square footage calculations are accurate for rent calculations.

About the Division: OMF Facility Services is housed in the Division of Asset Management (DAM), a 140-person division within the City of Portland’s Office of Management and Finance. OMF Facility Services manages over 1.5 million square feet of City-owned facility assets valued at approximately $900 million, including the City’s highest-profile civic facilities. The organization provides facility operations and maintenance, capital project development and management, space planning and management, and property management and leasing services for City bureaus. The organization is also responsible for long-range capital and real estate planning.

Questions?
Amanda Hillebrecht, Senior Recruiter
Bureau of Human Resources
mailto:Amanda.Hillebrecht@portlandoregon.gov

To Qualify:
The following minimum qualifications are required for this position:
• Experience with Computer Aided Design (CAD) and general office software.
• Experience producing all common interior project drawings and managing all common interior standards.
• Experience with space design principles and the required technical skills to complete the work.
• Experience providing project planning and management for facility space designs for a wide variety of client types.
• Ability to establish and maintain effective working relationships and collaboration with internal and external stakeholders in a multicultural workforce. Although not required the following are preferred qualifications:
• 5+ years in commercial interior design and a degree in interior design or interior architecture from an accredited program
• Industry certifications that may include LEED AP, NCIDQ accreditation or certification, and/or IIDA membership
• High level of customer service

The Recruitment Process
STEP 1: Apply online between April 8, 2024 to April 29, 2024
Required Application Materials:
• Resume
• Cover Letter
• Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
• If you would like to request Veteran’s Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc) by the closing date of the recruitment.

Application Tips:
• The City of Portland has https://tinyurl.com/pdxh2a and offers https://www.portland.gov/bhr/events once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.
• Your cover letter should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the “To Qualify” section of this announcement.
• Your resume should support the details described in your cover letter.
• Do not attach materials not requested.
• All completed applications for this position must be submitted no later than the closing date and time of this recruitment.
• All applications must be submitted via the City’s online application process. E-mailed and/or faxed applications will not be accepted.

STEP 2: Minimum Qualification Evaluation: Week of April 29th
• An evaluation of each applicant’s training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%.
• Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes for complete information.
• Additional evaluation may be required before the establishment of the eligible list and/or final selection.

STEP 3: Establishment of Eligible List: Week of May 6th
• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

STEP 4: Selection (Interview): May
• The hiring bureau will review and select candidates for an interview
• Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

STEP 5: Offer of Employment: June

Step 6: Start Date: June
• A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change.

Additional Information
https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:
• City of Portland Core Values
• Recruitment Process – Work Status
• Equal Employment Opportunity
• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations

To apply, please visit https://apptrkr.com/5164699

Featured Blog Post: Embracing Change and Growth

As we step into 2024, the IIDA Oregon Chapter is gearing up for an exciting year filled with new initiatives and a renewed commitment to our members. Drawing upon our recent winter board retreat, the Western Region Chapter Leadership Conference, and Winter Chapter Leadership Conference we’ve had a busy end of year collaborating, reflecting, and setting our sights on the future. We’re thrilled to share some significant changes and upcoming efforts that will shape the year ahead!


Winter Chapter Leadership Conference | Past President, President, President-Elect

Commitment to Diversity, Equity, and Inclusion:
IIDA Oregon Chapter’s commitment to social justice formally began in 2020 but has been an internal value long before that. In 2024, we are proud to officially launch our Social Justice Committee, marking a significant step in our commitment to promoting Diversity, Equity, and Inclusion. This committee will spearhead initiatives aimed at creating a more inclusive environment within our chapter. We believe that embracing diverse perspectives and voices is not just a goal but a necessity for a thriving and innovative community. We are committed to this work and ask the community to hold us accountable in our efforts!

Board Operations and Organizational Culture:
A healthy organizational culture is crucial for the success of any group. Our board is dedicated to fostering this culture through regular retreats and participation in chapter leadership conferences. We believe in the power of continuous feedback loops to refine our operations and ensure that our chapter remains a dynamic and supportive community for all members. In this vein, you’ll notice our website has gone through a refresh and overall – we’re specifically incorporating a platform for members to give feedback and a community calendar to foster more connections and elevate industry events.

Advocacy in Action:
Advocacy is at the forefront of our agenda for 2024. We are expanding our Advocacy Committee to amplify our impact and strategically plan legislative pursuits in 2025. By advocating for our industry, we aim to create positive change and contribute to the growth and sustainability of our profession.

Promoting Belonging:
Belonging is a cornerstone of our community, and we are taking steps to extend that sense of belonging beyond our immediate surroundings. Outreach events are in the pipeline for Eugene and Bend, connecting with members in different regions and strengthening the bonds that make our chapter so unique. We are steadfast in our commitment to grow our design community beyond Portland to encompass the truly statewide chapter that we are.

We are enthusiastic about the opportunities this year holds and can’t wait to see you at our upcoming events. Here’s to a year of growth, connection, and positive change!

Sincerely,
The IIDA Oregon Chapter Executive Leadership
Emily Wright | President
Peter Harrison | President-Elect
Candice Day | Director of Internal Communications

Membership Spotlight: Dawn Viar

Name: Dawn Viar
Company/Position: 
Nora by Interface/Account Executive/2 months
IIDA member since: 2006
Why are you a member of IIDA?
To network with my favorite people, support our profession and stay in touch with our interior design community.
Favorite IIDA event: Annual Celebration

What are you currently working on? Having fun learning the ropes of my role at nora.

Why do you support interior design licensing?
I believe it is essential that we make our buildings safe and that the built environment is not only aesthetically pleasing but also addresses all human needs whether it be accessibility, overall human health, sustainability, etc. A Licensed Interior Designer is able to do this and more.

Favorite space designed in Portland?
There are so many! I’ll go old school and say it has to be one of my fave spots that is unfortunately closing, Doug Fir Lounge by Skylab.

What project have you worked on that you are most proud of? Why?
My last project as a designer, Antioch University in Seattle (Gensler). I managed the project from schematic design through construction and I love how much I learned, as well as how it turned out.

On a typical Saturday where can we find you?
On a hiking a trail, riding my bike to a patio drink or making dinner for friends.

Interesting fact?
I was featured in an article in Runners World.

IMI: Tile, Marble, & Terrazzo Event

Portland-area design community: Are you interested in learning more about designing with tile, marble, and terrazzo? Would you like 3.0 HSW LUs and valuable networking with your fellow professionals at a convenient Pearl District location?

If so, join your colleagues in the northwest design community and other industry organizations and material suppliers on November 14, 2023 for this valuable educational session. Registration, breakfast, and lunch are free for qualified design and construction professionals.

After successful events in NY, Chicago, and San Francisco, IMI’s Tile Marble Terrazzo Day is coming to Portland.  With three expert industry speakers, space is limited, so register soon and we look forward to seeing you on November 14th.  Click here for more info and to get your name on the list!

2023 Design Excellence Awards | Meet the Jurors

Julio Braga, FIIDA, LEED AP
New York, New York

Julio Braga is a Principal at FCA in New York where he leads the Interiors Practice. He holds a Diploma in Architecture from the University of Buenos Aires and has been living and practicing in NYC for over 25 years. Previously, he was Managing Director of the NY office of IA Interior Architects and founder of Braga Oris Associates.  Julio has worked on a wide range of domestic and international projects for clients that include tech companies and financial and professional service firms. He is a Fellow of IIDA, where he served as a Board Member for seven years and as President for one year.

Ronnie Belizaire, FIIDA
Atlanta, Georgia

Ronnie Belizaire is an experienced project manager/ designer with over 5 million square feet and 500+ acres of architectural, interior and industrial projects delivered during her 17-year career. Professionally, Ronnie has completed projects for numerous clients including some Fortune 500 companies – helping them transform their organizations through the built environment.  Ronnie uses her unique skill set that blends business acumen, strategic real estate knowledge and design expertise to advise and guide clients’ development projects to meet their organizational goals. In addition to volunteering with various local, national and global non/ not-for-profits, Ronnie is a dedicated IIDA volunteer whose previous IIDA service includes Georgia Chapter President from 2013-2014 and IIDA Foundation Chair from 2017-2019. She is now serving as IIDA’s International Board President.

Sarah McGarry, IIDA, LEED AP
Denver, Colorado

Sarah McGarry is co-founder and principal of Clic Design Studio, a commercial interior architecture and design studio based in Denver, Colorado.  As an NCIDQ certified and award-winning designer with nearly 20 years of experience, Sarah provides expertise in all aspects of design, strategy, and project management. Passionate about giving back to the design community, Sarah served on the IIDA RMC Board for 9 years including a term as president. Hoping to shape the next generation of designers, Sarah is also Director of the Interior Design program at the University of Colorado Denver. Prior to founding Clic Design Studio, Sarah was the Workplace Sector Lead and Principal with Stantec leading design for a wide range of commercial projects.